Custom AI Systems
Your entire operation. Automated.
We build a complete AI automation system for your business — 5 to 10 interconnected workflows, tested with your real data, deployed into your live operation, with your team trained and a KPI dashboard tracking every hour saved.
$3,500–$5,000+ depending on scope · 2–4 weeks per project
The Competitive Reality
Competing without AI is like competing on foot against someone in a car.
You can run harder, but you can't run faster. AI adoption among small businesses surged 41% in a single year, and 80% of businesses accelerated their AI plans after seeing competitors adopt. The question isn't whether to automate. It's how many more weeks you can afford not to.
5x
productivity advantage for AI-adopters
Companies using AI strategically see worker productivity increase nearly 5x. That's not a marginal improvement — it's a different league. Your manual competitors can't outrun that.
91%
of AI-using SMBs report revenue growth
The businesses that go all-in on AI automation aren't just saving time. They're growing faster, serving more clients, and delivering better work with the same team.
832 hrs
lost per year to admin work
That's 16 hours/week x 52 weeks. Over $62,000 in your time. A complete system overhaul reclaims the majority of those hours in the first month.
What You Get
A complete system, not a collection of parts.
5–10 Interconnected Workflows
Not isolated automations — a complete system where your client intake feeds your proposal generation feeds your project tracking feeds your invoicing. Everything connected.
Complete Build, Test & Deploy
We build it. We test it with your real data. We deploy it into your live business. You don't touch the technical side unless you want to.
KPI Dashboard Included
A live dashboard showing hours saved, tasks automated, and ROI generated. Not just a feeling that things are better — proof that they are.
Team Training on All Systems
Your team learns how every automation works so they can use, adjust, and maintain the system without calling us back. Independence, not dependency.
60 Days Post-Launch Support
Two full months of support after go-live. If something breaks, we fix it. If something needs adjusting, we adjust it. You're never stranded.
Full Documentation
Every workflow documented — what it does, how it works, how to modify it. Your team can reference this long after our engagement ends.
The Process
From audit to running system in 2–4 weeks.
Discovery & Audit
We map every manual workflow in your business, identify the highest-ROI automation opportunities, and define the KPIs we'll measure against. You approve the roadmap before we build anything.
Architecture & Design
We design the complete system architecture — how automations connect, where data flows, and what triggers each workflow. You see the blueprint and give final approval.
Build & Test
We build every workflow, test with your real data, and iterate until everything works flawlessly. You get progress updates and demos throughout.
Deploy, Train & Measure
We deploy into your live business, train your team on every system, set up the KPI dashboard, and confirm everything is hitting the metrics we defined in Step 1.
The Math
The investment pays for itself. Fast.
10–20 hrs
saved per week
Right now, your team is manually drafting proposals that should take minutes, chasing invoices that should chase themselves, re-entering client data across platforms, and building reports by hand every month. That's 10–20 hours a week of your most expensive people doing work a machine should handle — hours that could go to serving clients, closing deals, or going home on time.
$39,000+
recovered annually
At $75/hour, 10 hours a week of manual work costs you $39,000/year. That's a full employee salary — except nobody's getting hired. It's just evaporating into data entry, document formatting, and scheduling. Recovered, it funds a new hire, a marketing push, new equipment, or simply drops straight to your bottom line as profit.
780%+
ROI in year one
A $5,000 investment that returns $39,000+ in reclaimed capacity. That's not hypothetical — it's the math on automating 10 hours of weekly busywork. And it compounds: your team stops burning out on repetitive tasks, clients get faster turnaround, and you finally have capacity to grow instead of just keeping up.
What does 10–20 hours a week really look like?
That's the difference between a business that controls your life and a business that supports it. Right now, your team is manually drafting proposals, re-entering data across platforms, chasing down invoices, hand-building reports, and writing the same follow-up emails over and over. That's not just wasted time — it's wasted talent. Your best people are doing robot work instead of thinking work.
What you're losing right now
- $1,200/week in your time on tasks machines should handle
- Your team burning out on repetitive busywork
- Clients waiting longer because your capacity is capped
- Revenue you can't capture because there aren't enough hours
- Strategic projects that never launch because “we're too busy”
What 10–20 hours back unlocks
- Take on 30–50% more clients without hiring
- Proposals go out in minutes, not days
- Client onboarding happens automatically while you sleep
- Your team works on high-value tasks that actually grow revenue
- You stop working weekends and start working ON the business
A $5,000 investment that saves your team 15 hours/week pays for itself in under 5 weeks. After that, every week is pure savings — $1,125/week, $58,500/year — flowing straight back into your capacity, your revenue, and your quality of life. Meanwhile, doing nothing costs you $62,400/year in lost productive capacity. The most expensive option isn't hiring us. It's not.
vs. the alternatives:
Why We're Different
Before investing in any AI implementation, ask these five questions. If the provider can't answer all five, keep looking:
- Will I have working systems on day one?
We deploy tested, running automations — not prototypes or proof-of-concepts.
- Is it customized to my industry?
Every workflow is built for YOUR specific business processes, not generic templates.
- Will my team be able to maintain it?
Team training and full documentation are core deliverables, not optional add-ons.
- How will I know it's actually working?
KPI dashboard included — hours saved, tasks eliminated, ROI tracked in real time.
- What happens after the build?
60 days of post-launch support. Plus community access and upgrade paths if you want ongoing AI leadership.
This is for you if...
- You want a complete operational upgrade, not piecemeal fixes
- You'd rather hand off the build and focus on running your business
- You have 5+ workflows that are eating your team's time
- You want measurable ROI with a KPI dashboard from day one
- You're ready to invest in infrastructure that pays for itself in weeks
This is NOT for you if...
- You only need 1-2 simple automations (see Done With You — $500-$1,000)
- You want to learn to build yourself (see Community — $100/month)
- You need ongoing AI strategy, not just a one-time build (see Fractional CAIO)
Built for Business Owners, Not Enterprises
“Most AI consulting is built for enterprises with $100K+ budgets and IT departments. Most AI courses are built for developers. Neither is built for a business owner with 8 employees and no IT department. That's exactly who we built this for.”
We work exclusively with professional services firms, agencies, and healthcare practices. We know your workflows. We know your pain points. We build systems that solve YOUR problems — not generic demo projects.
FAQ
Common Questions
2-4 weeks depending on the complexity and number of workflows. A 5-workflow system for a small firm typically takes 2 weeks. A 10-workflow system with complex integrations takes 3-4 weeks. We'll give you an exact timeline after the discovery audit.
60 days of post-launch support is included. During that period, we handle adjustments, optimizations, and fixes at no additional cost. After 60 days, you can either handle changes yourself (we train your team and provide full documentation) or move to our Fractional CAIO tier for ongoing support.
Yes — because we include team training as a core deliverable, not an add-on. We also build systems that integrate into your existing tools and workflows, so adoption feels natural, not forced. And the KPI dashboard makes the time savings visible to everyone.
Professional services (law, accounting, consulting), marketing/creative agencies, healthcare practices, and real estate. We've built systems across all of these verticals and understand the specific workflows that drain time in each one.
We follow strict data handling practices. Automations process data within your existing systems — we don't store client data externally. During the build, we use anonymized test data whenever possible, and real data only with your explicit approval.
A freelance developer builds and leaves. You learn nothing, and when something breaks, you're calling them back at $250/hour. We build, document, train your team, include 60 days of support, and set up KPI tracking. You walk away with both working systems AND the knowledge to maintain them.
Absolutely. Start with the Done With You tier ($500-$1,000) to build 1-3 automations and learn the fundamentals. When you're ready for a complete system overhaul, you'll have a head start and a clearer picture of what you need.
Ready for a complete operational upgrade?
Book a free strategy call. We'll audit your top workflows, estimate the hours you can reclaim, and outline exactly what your custom system would look like.